Plumbing invoice template

The water heater's in, the crawl space is behind you, and the last thing standing between you and the next job is paperwork. This template pre-fills the lines plumbers actually bill — service call, labor, parts — so the invoice is done before the truck is loaded.

Use this template — free, no signup Opens in the generator with the line items below pre-filled. Runs 100% in your browser — nothing is uploaded.

What's pre-filled

Line item	Qty	Rate
Service call — diagnosis & estimate	1	your rate
Labor — [repair / installation] (hours)	2	your rate
Parts & materials — [valve / heater / fittings]	1	your rate
After-hours emergency surcharge	1	your rate
Notes: Service address: [address]. Licensed & insured — license #[number]. Labor warrantied for 90 days.
Terms: Payment due on completion. Parts carry the manufacturer's warranty; labor warrantied 90 days from service date.

Rates are left blank on purpose — they're yours. Edit every line once it's open.

What to put on a plumbing invoice

The service call as its own line — the trip fee covers showing up and diagnosing; burying it in labor makes your hourly rate look inflated instead.
Labor with hours shown — “Labor: 2.5 hrs” survives scrutiny; a single lump sum invites the phone call.
Parts listed individually — the customer can google a fill valve. Let them. Honest part lines at your price build the trust that gets you the repipe job later.
After-hours or emergency surcharge, separately — a visible 2am line item reads as fair; the same money hidden in labor reads as gouging.
Your license number and warranty — “Licensed & insured, lic. #12345, 90-day labor warranty” turns an invoice into a credential.

Invoicing tips for plumbers

Collect on completion, in the driveway. Plumbing is a due-on-receipt trade — the fixed leak gets less valuable to the customer every dry day that passes. Hand over the PDF invoice while you're still on site; “payment due on completion” in the terms means that was the deal all along.

Never eat the trip. The service call fee is what makes no-fix visits survivable and quotes honest. Waive it if you like when the job lands — as a visible discount line — so the customer sees the fee exists and sees you choosing not to charge it.

Quote flat, itemize anyway. Most residential plumbing sells better at a flat price, but the invoice should still break out service call, labor and parts. It reads as transparency to this customer, and it's your pricing record when the same job shows up across town.

Open the plumbing template →

Frequently asked

Should plumbers charge a service call fee?

Yes — a trip fee that covers arrival and diagnosis is standard, typically credited toward the repair if the customer proceeds. It filters tire-kickers and pays for the visits that end in a quote instead of a job.

How do plumbers bill for parts?

List each significant part as its own line at your installed price. Markup over supplier cost is normal and expected — what customers dispute is a vague “materials” lump, not a named part with a number next to it.

When is a plumbing invoice due?

On completion, for residential service work — put it in the terms and collect on site. Net 15–30 applies to property managers, general contractors and commercial accounts, where you should also reference their PO or unit number in the notes.

More free invoice templates

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